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Fleet and Pool Vehicle Administration for Office Managers

Help office managers and administrators run the pool cars and light vehicles that many African organisations rely on for daily operations. Participants learn to manage bookings, licensing, fuel records, servicing schedules and driver logs so that vehicles stay roadworthy, available and accounted for. The course is aimed at the administrative side of small fleets rather than heavy transport operations.

What you will be able to do

  • Set up booking and allocation systems for pool and shared vehicles.
  • Track licensing, roadworthy renewals and insurance for each vehicle.
  • Maintain fuel, mileage and servicing records that stand up to scrutiny.
  • Manage driver authorisation, logbooks and trip approvals.
  • Monitor vehicle costs and flag misuse or unexplained expenses.
  • Coordinate repairs, servicing and replacement planning with suppliers.

Course outline

  1. 01Small Fleet Administration Basics
  2. 02Vehicle Booking and Allocation
  3. 03Licensing, Roadworthy and Insurance Records
  4. 04Fuel, Mileage and Servicing Logs
  5. 05Driver Authorisation and Trip Approvals
  6. 06Monitoring Costs and Preventing Misuse
  7. 07Coordinating Repairs and Replacements

Who should attend

This course suits office managers, administrative officers, facilities coordinators and support staff who administer pool cars and small vehicle fleets.

Dates, venues and fees

DatesVenueDaysFeeCalendar
17 to 18 Aug 2026Kampala2US$1,100
24 to 25 Aug 2026Dar es Salaam2US$1,100
31 Aug to 1 Sep 2026Pretoria2R10,000
7 to 8 Sep 2026Cape Town2R10,000
21 to 22 Sep 2026Online2US$900
28 to 29 Sep 2026Mozambique2US$1,100
5 to 6 Oct 2026Cairo2US$1,100
12 to 13 Oct 2026Accra2US$1,100
19 to 20 Oct 2026Lusaka2US$1,100
26 to 27 Oct 2026Kigali2US$1,100
2 to 3 Nov 2026Nairobi2US$1,100
9 to 10 Nov 2026Durban2R10,000
16 to 17 Nov 2026Johannesburg2R10,000
30 Nov to 1 Dec 2026Mauritius2US$1,100
7 to 8 Dec 2026Dubai2US$1,100
14 to 15 Dec 2026Lagos2US$1,100
21 to 22 Dec 2026Harare2US$1,100

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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