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Events and Conference Coordination for Administrators

Conferences, workshops and staff functions land on the desks of administrators who are rarely given a method for running them. From the first venue enquiry to the closing feedback form, planning an event, managing suppliers and budgets, and keeping delegates informed without last minute panic are set out step by step.

What you will be able to do

  • Draft an event brief that captures purpose, audience, budget and date constraints.
  • Compare venues, quotes and catering options against the agreed budget.
  • Build a planning timeline with clear responsibilities and deadlines.
  • Coordinate speakers, delegates, travel and accommodation logistics.
  • Manage registration, name badges, packs and on the day setup.
  • Gather feedback and reconcile the event budget once it closes.

Course outline

  1. 01The event brief and stakeholder expectations
  2. 02Venue sourcing, site visits and contracts
  3. 03Budgeting and supplier quotations
  4. 04Planning timelines and task allocation
  5. 05Delegate registration and communication
  6. 06Travel, accommodation and speaker logistics
  7. 07On the day coordination and problem solving
  8. 08Post event feedback and budget reconciliation

Who should attend

Administrators, personal assistants and office coordinators who arrange internal or external events.

Dates, venues and fees

DatesVenueDaysFeeCalendar
17 to 18 Aug 2026Cairo2US$1,100
24 to 25 Aug 2026Accra2US$1,100
31 Aug to 1 Sep 2026Lusaka2US$1,100
7 to 8 Sep 2026Kigali2US$1,100
14 to 15 Sep 2026Nairobi2US$1,100
21 to 22 Sep 2026Durban2R10,000
28 to 29 Sep 2026Johannesburg2R10,000
12 to 13 Oct 2026Mauritius2US$1,100
19 to 20 Oct 2026Dubai2US$1,100
26 to 27 Oct 2026Lagos2US$1,100
2 to 3 Nov 2026Harare2US$1,100
9 to 10 Nov 2026Kampala2US$1,100
16 to 17 Nov 2026Dar es Salaam2US$1,100
23 to 24 Nov 2026Pretoria2R10,000
30 Nov to 1 Dec 2026Cape Town2R10,000
14 to 15 Dec 2026Online2US$900
21 to 22 Dec 2026Mozambique2US$1,100

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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