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Diary and Appointment Coordination Across Multiple Time Zones

Support staff in African organisations increasingly schedule meetings across Johannesburg, Nairobi, Lagos and partners in Europe, the Gulf and Asia. This course builds practical skill in managing complex diaries, avoiding clashes and booking appointments that respect time differences and public holidays across regions. Participants learn to use shared calendars, scheduling tools and confirmation routines that keep busy executives on track.

What you will be able to do

  • Coordinate appointments across several time zones without booking clashes.
  • Apply digital calendar tools to hold, confirm and reschedule meetings efficiently.
  • Track regional public holidays and working patterns that affect availability.
  • Prioritise competing diary requests using clear rules agreed with managers.
  • Prepare accurate meeting confirmations, joining details and reminders.
  • Protect focus time and buffer periods in a heavily booked executive diary.

Course outline

  1. 01Foundations of Diary and Calendar Management
  2. 02Working Across Time Zones and Regional Holidays
  3. 03Shared Calendars and Scheduling Tools
  4. 04Prioritising and Resolving Diary Conflicts
  5. 05Confirmations, Reminders and Joining Details
  6. 06Protecting Focus Time and Buffers
  7. 07Handling Last Minute Changes and Cancellations

Who should attend

This course suits personal assistants, executive assistants, secretaries and administrative officers who manage diaries for managers working with regional and international partners.

Dates, venues and fees

DatesVenueDaysFeeCalendar
24 to 25 Aug 2026Online2US$900
31 Aug to 1 Sep 2026Mozambique2US$1,100
7 to 8 Sep 2026Cairo2US$1,100
14 to 15 Sep 2026Accra2US$1,100
21 to 22 Sep 2026Lusaka2US$1,100
28 to 29 Sep 2026Kigali2US$1,100
5 to 6 Oct 2026Nairobi2US$1,100
12 to 13 Oct 2026Durban2R10,000
19 to 20 Oct 2026Johannesburg2R10,000
2 to 3 Nov 2026Mauritius2US$1,100
9 to 10 Nov 2026Dubai2US$1,100
16 to 17 Nov 2026Lagos2US$1,100
23 to 24 Nov 2026Harare2US$1,100
30 Nov to 1 Dec 2026Kampala2US$1,100
7 to 8 Dec 2026Dar es Salaam2US$1,100
14 to 15 Dec 2026Pretoria2R10,000
21 to 22 Dec 2026Cape Town2R10,000

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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