Skip to content

Basic Bookkeeping and Invoice Processing for Office Administrators

Equip administrative staff with the everyday finance skills needed to process invoices, record transactions and support the accounts function accurately. The course focuses on the practical bookkeeping tasks that land on office desks in African businesses, from matching purchase orders to preparing payments and keeping tidy records for auditors. No prior accounting knowledge is assumed.

What you will be able to do

  • Explain basic bookkeeping terms and the flow of financial documents.
  • Process supplier invoices and match them to orders and deliveries.
  • Record income and expenses accurately in ledgers or systems.
  • Prepare payment batches and supporting documentation for approval.
  • Reconcile petty cash, statements and simple accounts.
  • Maintain organised financial records that support the annual audit.

Course outline

  1. 01Bookkeeping Basics and Financial Documents
  2. 02The Purchase to Payment Cycle
  3. 03Processing and Verifying Supplier Invoices
  4. 04Recording Income and Expenses
  5. 05Preparing Payments and Approvals
  6. 06Reconciliations and Error Checking
  7. 07Filing and Audit Ready Records
  8. 08Working with the Finance Team

Who should attend

This course suits office administrators, accounts clerks, bookkeeping assistants and support staff who handle invoices, payments and basic financial records.

Dates, venues and fees

DatesVenueDaysFeeCalendar
24 to 26 Aug 2026Online3US$900
31 Aug to 2 Sep 2026Mozambique3US$1,500
7 to 9 Sep 2026Cairo3US$1,500
14 to 16 Sep 2026Accra3US$1,500
21 to 23 Sep 2026Lusaka3US$1,500
28 to 30 Sep 2026Kigali3US$1,500
5 to 7 Oct 2026Nairobi3US$1,500
12 to 14 Oct 2026Durban3R13,000
19 to 21 Oct 2026Johannesburg3R13,000
2 to 4 Nov 2026Mauritius3US$1,500
9 to 11 Nov 2026Dubai3US$1,500
16 to 18 Nov 2026Lagos3US$1,500
23 to 25 Nov 2026Harare3US$1,500
30 Nov to 2 Dec 2026Kampala3US$1,500
7 to 9 Dec 2026Dar es Salaam3US$1,500
14 to 16 Dec 2026Pretoria3R13,000
21 to 23 Dec 2026Cape Town3R13,000

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

Related courses in Administration and Office Management

Administration and Office Management

Office Management Operations and Systems

Office managers hold together budgets, suppliers, facilities and a team that reports to somebody else. This course covers the systems that...

Next session
31 Aug to 4 Sep 2026
Venue
Accra
5 day programme
FromUS$900
Administration and Office Management

Records Management and POPIA Compliance in the Office

Filing becomes a compliance function the moment personal information is involved. Administrators build a records system with defensible...

Next session
31 Aug to 2 Sep 2026
Venue
Online
3 day programme
FromUS$900
Administration and Office Management

Executive Assistant Diary and Travel Management

Protect a principal's calendar, brief them properly, and get them through a three city trip without a single missed connection. The work is...

Next session
31 Aug to 4 Sep 2026
Venue
Pretoria
5 day programme
FromUS$900
See all Administration and Office Management courses