Annual General Meeting Logistics and Shareholder Coordination
Annual general meetings bring together shareholders, directors and stakeholders and demand careful administrative planning. This course prepares support staff in African companies, cooperatives and member organisations to coordinate notices, venues, registration and voting logistics for smooth meetings. Participants learn to manage the many moving parts that keep an annual general meeting professional and well run.
What you will be able to do
Plan the full logistics timeline for an annual general meeting.
Prepare and distribute notices, agendas and supporting documents on time.
Coordinate venue, seating, technology and accessibility arrangements.
Manage shareholder or member registration and attendance records.
Support voting, proxy handling and resolution recording processes.
Coordinate hospitality, communication and post meeting follow up.
Course outline
01Planning the Annual General Meeting Timeline
02Notices, Agendas and Document Distribution
03Venue, Technology and Accessibility Logistics
04Registration and Attendance Management
05Supporting Voting and Proxy Processes
06Hospitality and Stakeholder Communication
07Post Meeting Records and Follow Up
Who should attend
This course suits company secretarial assistants, administrators, membership officers and support staff who help organise annual general meetings and shareholder events.
Dates, venues and fees
Dates
Venue
Days
Fee
Calendar
24 to 26 Aug 2026
Mauritius
3
US$1,500
31 Aug to 2 Sep 2026
Dubai
3
US$1,500
7 to 9 Sep 2026
Lagos
3
US$1,500
14 to 16 Sep 2026
Harare
3
US$1,500
21 to 23 Sep 2026
Kampala
3
US$1,500
28 to 30 Sep 2026
Dar es Salaam
3
US$1,500
5 to 7 Oct 2026
Pretoria
3
R13,000
12 to 14 Oct 2026
Cape Town
3
R13,000
26 to 28 Oct 2026
Online
3
US$900
2 to 4 Nov 2026
Mozambique
3
US$1,500
9 to 11 Nov 2026
Cairo
3
US$1,500
16 to 18 Nov 2026
Accra
3
US$1,500
23 to 25 Nov 2026
Lusaka
3
US$1,500
30 Nov to 2 Dec 2026
Kigali
3
US$1,500
7 to 9 Dec 2026
Nairobi
3
US$1,500
14 to 16 Dec 2026
Durban
3
R13,000
21 to 23 Dec 2026
Johannesburg
3
R13,000
Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.
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