Skip to content

Annual General Meeting Logistics and Shareholder Coordination

Annual general meetings bring together shareholders, directors and stakeholders and demand careful administrative planning. This course prepares support staff in African companies, cooperatives and member organisations to coordinate notices, venues, registration and voting logistics for smooth meetings. Participants learn to manage the many moving parts that keep an annual general meeting professional and well run.

What you will be able to do

  • Plan the full logistics timeline for an annual general meeting.
  • Prepare and distribute notices, agendas and supporting documents on time.
  • Coordinate venue, seating, technology and accessibility arrangements.
  • Manage shareholder or member registration and attendance records.
  • Support voting, proxy handling and resolution recording processes.
  • Coordinate hospitality, communication and post meeting follow up.

Course outline

  1. 01Planning the Annual General Meeting Timeline
  2. 02Notices, Agendas and Document Distribution
  3. 03Venue, Technology and Accessibility Logistics
  4. 04Registration and Attendance Management
  5. 05Supporting Voting and Proxy Processes
  6. 06Hospitality and Stakeholder Communication
  7. 07Post Meeting Records and Follow Up

Who should attend

This course suits company secretarial assistants, administrators, membership officers and support staff who help organise annual general meetings and shareholder events.

Dates, venues and fees

DatesVenueDaysFeeCalendar
24 to 26 Aug 2026Mauritius3US$1,500
31 Aug to 2 Sep 2026Dubai3US$1,500
7 to 9 Sep 2026Lagos3US$1,500
14 to 16 Sep 2026Harare3US$1,500
21 to 23 Sep 2026Kampala3US$1,500
28 to 30 Sep 2026Dar es Salaam3US$1,500
5 to 7 Oct 2026Pretoria3R13,000
12 to 14 Oct 2026Cape Town3R13,000
26 to 28 Oct 2026Online3US$900
2 to 4 Nov 2026Mozambique3US$1,500
9 to 11 Nov 2026Cairo3US$1,500
16 to 18 Nov 2026Accra3US$1,500
23 to 25 Nov 2026Lusaka3US$1,500
30 Nov to 2 Dec 2026Kigali3US$1,500
7 to 9 Dec 2026Nairobi3US$1,500
14 to 16 Dec 2026Durban3R13,000
21 to 23 Dec 2026Johannesburg3R13,000

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

Related courses in Administration and Office Management

Administration and Office Management

Office Management Operations and Systems

Office managers hold together budgets, suppliers, facilities and a team that reports to somebody else. This course covers the systems that...

Next session
31 Aug to 4 Sep 2026
Venue
Accra
5 day programme
FromUS$900
Administration and Office Management

Records Management and POPIA Compliance in the Office

Filing becomes a compliance function the moment personal information is involved. Administrators build a records system with defensible...

Next session
31 Aug to 2 Sep 2026
Venue
Online
3 day programme
FromUS$900
Administration and Office Management

Executive Assistant Diary and Travel Management

Protect a principal's calendar, brief them properly, and get them through a three city trip without a single missed connection. The work is...

Next session
31 Aug to 4 Sep 2026
Venue
Pretoria
5 day programme
FromUS$900
See all Administration and Office Management courses