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Transport Safety File and Compliance Documentation Management

Teaches transport administrators to build and maintain the safety files and compliance records that clients, auditors and authorities increasingly demand before allowing vehicles on site. The programme covers driver files, vehicle records, permits, inspection registers and document control. It addresses the common problem of losing contracts or site access because paperwork is incomplete or out of date.

What you will be able to do

  • Assemble a complete transport safety file for client and site requirements.
  • Maintain up to date driver, vehicle and permit records.
  • Set up inspection, servicing and licence expiry registers.
  • Apply document control so records are current, traceable and retrievable.
  • Prepare files for client audits and site access approvals.
  • Identify and close common compliance documentation gaps.

Course outline

  1. 01What a Transport Safety File Must Contain
  2. 02Driver Records and Licence Management
  3. 03Vehicle Records, Permits and Certificates
  4. 04Inspection and Servicing Registers
  5. 05Document Control and Version Management
  6. 06Preparing for Client and Site Audits
  7. 07Closing Compliance Documentation Gaps

Who should attend

This programme is aimed at transport administrators, compliance clerks, fleet coordinators and safety officers responsible for transport records.

Dates, venues and fees

DatesVenueDaysFeeCalendar
24 to 25 Aug 2026Mauritius2US$1,100
31 Aug to 1 Sep 2026Dubai2US$1,100
7 to 8 Sep 2026Lagos2US$1,100
14 to 15 Sep 2026Harare2US$1,100
21 to 22 Sep 2026Kampala2US$1,100
28 to 29 Sep 2026Dar es Salaam2US$1,100
5 to 6 Oct 2026Pretoria2R10,000
12 to 13 Oct 2026Cape Town2R10,000
26 to 27 Oct 2026Online2US$900
2 to 3 Nov 2026Mozambique2US$1,100
9 to 10 Nov 2026Cairo2US$1,100
16 to 17 Nov 2026Accra2US$1,100
23 to 24 Nov 2026Lusaka2US$1,100
30 Nov to 1 Dec 2026Kigali2US$1,100
7 to 8 Dec 2026Nairobi2US$1,100
14 to 15 Dec 2026Durban2R10,000
21 to 22 Dec 2026Johannesburg2R10,000

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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