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Transport Cost Recovery and Internal Fleet Chargeback for Cost Centres

Shows internal fleet operators how to recover their true cost from the departments and business units that use their vehicles. Covers rate setting, chargeback methods, usage measurement and fair allocation of fixed and running costs. Helps African organisations turn a fleet from a hidden overhead into a transparent and accountable internal service.

What you will be able to do

  • Identify the full fixed and running costs of operating an internal fleet.
  • Design a fair chargeback model to recover costs from user departments.
  • Set internal rates per kilometre, per day or per vehicle category.
  • Measure usage accurately to support billing and accountability.
  • Communicate charges clearly so users understand and accept them.
  • Report cost recovery performance to management.

Course outline

  1. 01Understanding Full Fleet Costs
  2. 02Fixed Versus Running Cost Allocation
  3. 03Designing a Chargeback Model
  4. 04Setting Internal Rates
  5. 05Measuring and Verifying Usage
  6. 06Communicating Charges to Departments
  7. 07Cost Recovery Reporting

Who should attend

This programme is aimed at fleet managers, transport accountants, cost controllers and administrators in organisations that run vehicles for internal use.

Dates, venues and fees

DatesVenueDaysFeeCalendar
17 to 19 Aug 2026Mauritius3US$1,500
24 to 26 Aug 2026Dubai3US$1,500
31 Aug to 2 Sep 2026Lagos3US$1,500
7 to 9 Sep 2026Harare3US$1,500
14 to 16 Sep 2026Kampala3US$1,500
21 to 23 Sep 2026Dar es Salaam3US$1,500
28 to 30 Sep 2026Pretoria3R13,000
5 to 7 Oct 2026Cape Town3R13,000
19 to 21 Oct 2026Online3US$900
26 to 28 Oct 2026Mozambique3US$1,500
2 to 4 Nov 2026Cairo3US$1,500
9 to 11 Nov 2026Accra3US$1,500
16 to 18 Nov 2026Lusaka3US$1,500
23 to 25 Nov 2026Kigali3US$1,500
30 Nov to 2 Dec 2026Nairobi3US$1,500
7 to 9 Dec 2026Durban3R13,000
14 to 16 Dec 2026Johannesburg3R13,000

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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