Managing Driver Allowances, Subsistence and Trip Payments

Helps operators design and control the allowances that drivers earn for trips, nights away and border crossings. Covers setting fair rates, controlling advances, verifying claims and preventing the disputes and abuse that often surround driver payments. Reflects the cash advances, cross border expenses and trip based earnings common in African long haul operations.

What you will be able to do

Design fair and clear allowance structures for trips and nights away.
Set rules for cash advances and reconcile them after each trip.
Verify trip claims against actual routes, distances and stops.
Prevent common forms of allowance abuse and disputes.
Manage cross border and foreign currency expenses for drivers.
Report allowance costs and trends to management.

Course outline

01Designing Driver Allowance Structures
02Cash Advances and Reconciliation
03Verifying Trip Claims
04Preventing Abuse and Disputes
05Cross Border and Currency Expenses
06Allowance Cost Reporting
07Policy and Communication with Drivers

Who should attend

This programme suits transport administrators, payroll and finance staff, fleet controllers and depot managers handling driver payments.

Dates, venues and fees

Dates	Venue	Days	Fee
24 to 25 Aug 2026	Online	2	US$900
31 Aug to 1 Sep 2026	Mozambique	2	US$1,100
7 to 8 Sep 2026	Cairo	2	US$1,100
14 to 15 Sep 2026	Accra	2	US$1,100
21 to 22 Sep 2026	Lusaka	2	US$1,100
28 to 29 Sep 2026	Kigali	2	US$1,100
5 to 6 Oct 2026	Nairobi	2	US$1,100
12 to 13 Oct 2026	Durban	2	R10,000
19 to 20 Oct 2026	Johannesburg	2	R10,000
2 to 3 Nov 2026	Mauritius	2	US$1,100
9 to 10 Nov 2026	Dubai	2	US$1,100
16 to 17 Nov 2026	Lagos	2	US$1,100
23 to 24 Nov 2026	Harare	2	US$1,100
30 Nov to 1 Dec 2026	Kampala	2	US$1,100
7 to 8 Dec 2026	Dar es Salaam	2	US$1,100
14 to 15 Dec 2026	Pretoria	2	R10,000
21 to 22 Dec 2026	Cape Town	2	R10,000

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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Training a whole team?

We can run Managing Driver Allowances, Subsistence and Trip Payments privately for your team, on your dates and built around your own systems. Group delivery is usually more cost effective from about six delegates.

Run this in-house