Skip to content

Purchase to Pay Process Optimisation

The purchase to pay cycle is where procurement policy meets accounts payable reality, and in many South African organisations it is riddled with duplicate invoices, late payments and maverick spend. This course walks delegates through requisitioning, purchase order controls, three way matching, invoice exception handling and vendor payment terms, giving procurement and finance teams practical tools to tighten the cycle.

What you will be able to do

  • Map the end to end purchase to pay cycle and identify control weaknesses.
  • Design purchase order and requisition controls that reduce maverick spend.
  • Apply three way matching to catch invoice discrepancies before payment.
  • Resolve common invoice exceptions without delaying supplier payments.
  • Negotiate payment terms that protect cash flow while maintaining supplier goodwill.
  • Build reporting dashboards that track cycle time and early payment discounts.

Course outline

  1. 01Overview of the Purchase to Pay Cycle
  2. 02Requisitioning and Purchase Order Controls
  3. 03Three Way Matching Fundamentals
  4. 04Managing Invoice Exceptions and Disputes
  5. 05Supplier Payment Terms and Cash Flow
  6. 06Preventing Maverick and Off Contract Spend
  7. 07Purchase to Pay Technology and Automation
  8. 08Metrics, Reporting and Continuous Improvement

Who should attend

This course is designed for procurement officers, accounts payable clerks, finance managers and buyers responsible for purchase order processing and invoice reconciliation.

Dates, venues and fees

DatesVenueDaysFeeCalendar
17 to 19 Aug 2026Dar es Salaam3US$1,500
24 to 26 Aug 2026Pretoria3R13,000
31 Aug to 2 Sep 2026Cape Town3R13,000
14 to 16 Sep 2026Online3US$900
21 to 23 Sep 2026Mozambique3US$1,500
28 to 30 Sep 2026Cairo3US$1,500
5 to 7 Oct 2026Accra3US$1,500
12 to 14 Oct 2026Lusaka3US$1,500
19 to 21 Oct 2026Kigali3US$1,500
26 to 28 Oct 2026Nairobi3US$1,500
2 to 4 Nov 2026Durban3R13,000
9 to 11 Nov 2026Johannesburg3R13,000
23 to 25 Nov 2026Mauritius3US$1,500
30 Nov to 2 Dec 2026Dubai3US$1,500
7 to 9 Dec 2026Lagos3US$1,500
14 to 16 Dec 2026Harare3US$1,500
21 to 23 Dec 2026Kampala3US$1,500

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

Related courses in Purchasing and Supply Chain

Purchasing and Supply Chain

Strategic Procurement and Supplier Management

Move your buying function beyond order processing into a source of measurable commercial advantage. This programme covers category...

Next session
31 Aug to 4 Sep 2026
Venue
Mozambique
5 day programme
FromUS$900
Purchasing and Supply ChainNew

Public Sector Supply Chain Management

A practical programme for officials who must procure lawfully, defensibly and on time. It works through demand planning, bid committee...

Next session
31 Aug to 4 Sep 2026
Venue
Cape Town
5 day programme
FromUS$900
Purchasing and Supply Chain

Contract Management and Negotiation for Buyers

Value promised at signature is only realised through disciplined negotiation and active contract management. Delegates practise preparing...

Next session
31 Aug to 2 Sep 2026
Venue
Kampala
3 day programme
FromUS$900
See all Purchasing and Supply Chain courses