Accounts Payable and Expense Management Best Practice

Accounts payable sits at the crossroads of cash, supplier trust and fraud exposure, yet it is often the least structured part of the finance function. This course builds a controlled, efficient payables and employee expense process suited to South African organisations, covering supplier onboarding, invoice matching, approval workflows and duplicate payment prevention. Delegates learn to protect cash, avoid VAT input errors and keep suppliers paid on agreed terms.

What you will be able to do

Map an end to end accounts payable process and identify control weak points.
Apply three way matching to purchase orders, receipts and invoices.
Prevent duplicate, fraudulent and unauthorised payments through structured controls.
Manage employee expense claims, travel advances and corporate card spend.
Verify VAT input requirements and supplier tax details before payment.
Measure payables performance using days payable and error rate metrics.

Course outline

01The accounts payable cycle and risk points
02Supplier onboarding and master data control
03Invoice matching and approval workflows
04Preventing duplicate and fraudulent payments
05Employee expenses, advances and card control
06VAT and tax compliance in payables
07Payment runs and supplier relationships
08Payables metrics and continuous improvement

Who should attend

Accounts payable clerks and supervisors, creditors controllers, expense administrators and finance staff responsible for supplier payments.

Dates, venues and fees

Dates	Venue	Days	Fee
17 to 18 Aug 2026	Accra	2	US$1,100
24 to 25 Aug 2026	Lusaka	2	US$1,100
31 Aug to 1 Sep 2026	Kigali	2	US$1,100
7 to 8 Sep 2026	Nairobi	2	US$1,100
14 to 15 Sep 2026	Durban	2	R10,000
21 to 22 Sep 2026	Johannesburg	2	R10,000
5 to 6 Oct 2026	Mauritius	2	US$1,100
12 to 13 Oct 2026	Dubai	2	US$1,100
19 to 20 Oct 2026	Lagos	2	US$1,100
26 to 27 Oct 2026	Harare	2	US$1,100
2 to 3 Nov 2026	Kampala	2	US$1,100
9 to 10 Nov 2026	Dar es Salaam	2	US$1,100
16 to 17 Nov 2026	Pretoria	2	R10,000
23 to 24 Nov 2026	Cape Town	2	R10,000
7 to 8 Dec 2026	Online	2	US$900
14 to 15 Dec 2026	Mozambique	2	US$1,100
21 to 22 Dec 2026	Cairo	2	US$1,100

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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Training a whole team?

We can run Accounts Payable and Expense Management Best Practice privately for your team, on your dates and built around your own systems. Group delivery is usually more cost effective from about six delegates.

Run this in-house