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Accounts Payable and Expense Management Best Practice

Accounts payable sits at the crossroads of cash, supplier trust and fraud exposure, yet it is often the least structured part of the finance function. This course builds a controlled, efficient payables and employee expense process suited to South African organisations, covering supplier onboarding, invoice matching, approval workflows and duplicate payment prevention. Delegates learn to protect cash, avoid VAT input errors and keep suppliers paid on agreed terms.

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What you will be able to do

  • Map an end to end accounts payable process and identify control weak points.
  • Apply three way matching to purchase orders, receipts and invoices.
  • Prevent duplicate, fraudulent and unauthorised payments through structured controls.
  • Manage employee expense claims, travel advances and corporate card spend.
  • Verify VAT input requirements and supplier tax details before payment.
  • Measure payables performance using days payable and error rate metrics.

Course outline

  1. 01The accounts payable cycle and risk points
  2. 02Supplier onboarding and master data control
  3. 03Invoice matching and approval workflows
  4. 04Preventing duplicate and fraudulent payments
  5. 05Employee expenses, advances and card control
  6. 06VAT and tax compliance in payables
  7. 07Payment runs and supplier relationships
  8. 08Payables metrics and continuous improvement

Who should attend

Accounts payable clerks and supervisors, creditors controllers, expense administrators and finance staff responsible for supplier payments.

Dates, venues and fees

DatesVenueDaysFeeCalendarRegister
1 to 2 Oct 2026Johannesburg2R10,000Closed
5 to 6 Oct 2026Cape Town2R10,000Closed
6 to 7 Oct 2026Durban2R10,000Closed
7 to 8 Oct 2026Pretoria2R10,000Closed
8 to 9 Oct 2026Windhoek2US$1,100Closed
12 to 13 Oct 2026Gaborone2US$1,100Closed
13 to 14 Oct 2026Maseru2US$1,100Register
14 to 15 Oct 2026Mbabane2US$1,100Register
15 to 16 Oct 2026Lusaka2US$1,100Register
19 to 20 Oct 2026Harare2US$1,100Register
20 to 21 Oct 2026Lilongwe2US$1,100Register
21 to 22 Oct 2026Blantyre2US$1,100Register
22 to 23 Oct 2026Mozambique2US$1,100Register
26 to 27 Oct 2026Nairobi2US$1,100Register
27 to 28 Oct 2026Dar es Salaam2US$1,100Register
28 to 29 Oct 2026Kigali2US$1,100Register
29 to 30 Oct 2026Kampala2US$1,100Register
2 to 3 Nov 2026Accra2US$1,100Register
3 to 4 Nov 2026Lagos2US$1,100Register
4 to 5 Nov 2026Cairo2US$1,100Register
5 to 6 Nov 2026Mauritius2US$1,100Register
9 to 10 Nov 2026Dubai2US$1,100Register
10 to 11 Nov 2026Online2US$900Register

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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